This notice explains how personal data are processed when you visit talkingcatlabel.com or write to us, under Articles 13 and 14 of Regulation (EU) 2016/679 (GDPR) and the Italian Personal Data Protection Code (Legislative Decree 196/2003).
Data controller
Talking Cat di Galli Roberto e C. S.a.s., Via Vigevano 15, 20144 Milan (MI), Italy – VAT no. IT08314770960, REA MI-2017041. Email: robygalli@talkingcatlabel.com · PEC: talkingcatsrl@pec.it.
Given its size and activities, the company has not appointed a Data Protection Officer (DPO): for any privacy question, write to the email above.
What data we process
- Data you send us. The Contact page form does not send anything to our servers: it opens your own email app with the message pre-filled, and you decide whether to send it. When you write to us (through the form or directly) we receive your name, email address, the message, any links and attachments, and any other data you choose to include.
- Music and material from artists. If you send us demos, recordings, lyrics, photos, biographies or links, we process them together with the related personal data (name, stage name, contact details, voice and image contained in the material). Please do not send us sensitive data (for example about health) that are not needed.
- Data about third parties. If your material contains data about other people (for example band members or co-authors), you must have informed them. Where we receive data about a person not from that person directly (Art. 14 GDPR), this notice also applies to them.
- Technical data. The site is hosted on Cloudflare Pages. To deliver the pages and protect the site from attacks, Cloudflare automatically processes technical data such as IP address, browser type, requested page, date and time. We do not use these data to identify visitors.
The site has no user accounts, newsletter, advertising or analytics tools that profile visitors. See the cookie policy.
Purposes and legal bases
- Replying to your messages and requests – legitimate interest in answering whoever writes to us, or steps taken at your request before entering into a contract (Art. 6(1)(f) and (b) GDPR).
- Listening to and evaluating the music and material you send us, and any discussions about a release, publishing or management agreement – steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR).
- Managing contracts and the related administrative, accounting and tax obligations, if a working relationship begins – performance of the contract and legal obligations (Art. 6(1)(b) and (c) GDPR).
- Security and correct operation of the site – legitimate interest in protecting the site (Art. 6(1)(f) GDPR).
- Protecting our rights in case of disputes – legitimate interest (Art. 6(1)(f) GDPR).
Giving us your data is voluntary, but without your contact details we cannot reply to you. We make no automated decisions or profiling.
How long we keep data
- General messages: for the time needed to handle the request and in any case no longer than 24 months from the last contact.
- Demos and material not selected: deleted within 12 months of receipt.
- Data related to contracts entered into: for the duration of the contract and then for 10 years, as required by Italian law on accounting records (Art. 2220 of the Civil Code), or longer if needed for a dispute.
- Technical hosting logs: for the short period set by the hosting provider for security purposes.
Who receives the data
Data are processed by the company's partners and staff, who are bound to confidentiality. They may also be processed, as data processors, by the providers we use:
- Cloudflare, Inc. – website hosting and security;
- Google LLC / Google Ireland Ltd (Google Workspace) – company email;
- our accountant and other professional advisers, only where needed.
If you decide to work with us, data strictly needed for the release and the management of rights may be shared with distributors, digital stores and collecting societies (for example SIAE and SCF). Data are never sold and never published without your consent, apart from what is needed to credit a release.
Transfers outside the EU
Cloudflare and Google may process data in the United States. These transfers are based on the European Commission adequacy decision for the EU-U.S. Data Privacy Framework (for certified companies) and, in any case, on the Standard Contractual Clauses approved by the European Commission (Art. 45 and 46 GDPR). You can ask us for information about these safeguards.
Your rights
You have the right to access your data, to have them corrected or deleted, to restrict processing, to data portability and to object to processing based on legitimate interest (Articles 15–22 GDPR). Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing carried out before. To exercise your rights write to robygalli@talkingcatlabel.com or talkingcatsrl@pec.it: we will reply within one month.
Complaints
If you believe your data are processed unlawfully, you can lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali, www.garanteprivacy.it) or with the authority of the EU country where you live or work.
Minors
The site is not aimed at children. If you are under 14, please ask a parent or guardian to contact us on your behalf. Any agreement with an artist under 18 requires the involvement of their parents or guardians.
Changes to this notice
We may update this notice, for example if the site adds new features. The date at the top shows the latest version. Last update: November 2026.